Charge Card Q&A In QuickBooks

Sometimes new customers of QuickBooks have questions regarding how charge card operate in the program. Here are a few useful bites of knowledge relating to this subject.

Aren’t Charge Cards Expense Accounts?

No. Within the Chart of Accounts, liability accounts represent sums of money owed to other people. Charge cards are liability accounts, because each time we use our charge cards, we owe money towards the charge card company. One nice feature of QuickBooks is it enables us to setup a unique kind of take into account charge cards, known as, not remarkably, “Charge Card.”

But make no mistake: this kind of account is really a liability, and never a cost. When you purchase something having a charge card, you’re having to pay for this with lent money, and also the cash is lent in the charge card company. For this reason charge cards are thought liability accounts.

Then When Are Expenses Recorded?

While using the charge card, the cost is recorded within the Record Charge Card Charges screen, within the lower 1 / 2 of the screen, within the Expenses tab. Let us say you visited Office Depot and acquired some computer paper together with your charge card. A couple of things happened whenever you did this:

1. You incurred a cost for Office Supplies Online

2. You entered debt towards the charge card company

While using the Enter Charge Card Charges screen, these two occasions are recorded on one screen.

So How Exactly Does This Connect with Double Entry Accounting?

This above transaction is a superb illustration of double entry accounting. Don’t forget this and it’ll help you plenty in QuickBooks: every transaction in QuickBooks is double entry – it records two occasions having a single transaction. Should you grasp this, and know very well what individuals two occasions have been in each screen, you will save considerable time and trouble over time.

Charge Card Customers, Charge Card Accounts. . . How to setup in QuickBooks?

Even when you’ve multiple charge card customers for any primary account, my suggestion is to possess a single account placed in QuickBooks for those customers. An alternate is to setup sub-accounts within parent account, one sub-take into account each charge card user. However I think the only account is going to be simpler to handle.

The only real reason to setup sub accounts is perfect for some internal, management reason – do you want to trace the separate liability balances and expenses by charge card user? How helpful will that information be? The additional try to keep an eye on it by doing this must be offset through the effectiveness from the information.

Bear in mind, too, that three separate obligations will have to be taken care of each one of the separate sub-accounts – this can be sure that the liability balances in QB will remain correct. My suggestion would be to keep existence easy and just use just one charge card liability account in cases like this.

10 Responses to “Charge Card Q&A In QuickBooks on “Charge Card Q&A In QuickBooks”

  • How do i attach quickbooks items to decrease lower menus on my small website. Then when I make a general change in quickbooks it changes the merchandise on the website? I understand there’s a method to do that. Could it be in quickbooks or perhaps is it an add-on?

  • Several several weeks ago I input some data in Quickbooks – although not complete…… I would now like to begin again and start all new and fresh. I wish to remove all of the old stuff — but someone explained I ought to just begin a new company…….. How can you do this? If there is an easy method, I must realize that also.

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    Sometimes for an attorney. An average retainer agreement has got the following figures:

    $10,000 total balance

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    Are you able to help?


  • I presently work with a business owner who’s while beginning another small company. He’s requested which i produce a Quickbooks demo for the organization. How can i get here is how to get this done properly?

  • My office presently uses QuickBooks Professional 2008 and we’re attempting to upgrade to QuickBooks POS 9.. We’ve effectively imported the products and suppliers but they are getting problems with the client Files and Bills. Any Help?

  • I wish to get a credit card but I am only 13. I’ve got a job and everything but I’m not sure if I am of sufficient age to get one yet. Are you able to help me, it will likely be super useful in my experience. 😀


  • I’ve a united states Express bank card and also cancel it however i am curious when the cancellation implications (on my small credit history) overlap with rescheduling a charge card.

  • I just read somewhere that western union was the very first company to problem bank cards. Will it still do this? How can i obtain a card from western union? Will the gold card problem by western union functions as a charge card?

  • I wish to improve my credit rating by growing my limits on my small bank cards. Basically request these to raise my limits will i get billed having a hard inquiry on my small credit reviews?

  • I am thinking about purchasing a brand new vehicle and I have read that bank cards are thought a liability. I’ve two bank cards together with other store and bank charge cards. Therefore, I wish to get educated before I make an application for financial loans in how this may affect my vehicle loan rate of interest.

    Is that this really bad? Just how much would my interest raise? Any assistance will do well!

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